Changes to electronic sick-leave certificate authentications starting from December

Owczarek-600x600In less than a month, on 1 December this year, the provisions of the amendment of the so-called “Allowance Act” will enter into force. This is due to the need to adapt Polish regulations to EU directives on intra-community market electronic transactions.

As a result of these changes, a quite complicated expression “secure electronic signature verified with a valid qualified certificate”, which has been present in the Polish law for several years now, will be simplified. At the beginning of December it will officially be possible to use a much shorter version – “qualified electronic signature”.

This signature, along with a trusted ePUAP profile, will allow the authentication of an electronic sick-leave certificate sent to the ZUS electronic delivery box. According to the amendment mentioned above, authorized to issue sick-leave certificates (not only in electronic form) will be: doctors, dentists, medical assistants and senior medical assistants.

The condition is that they submit a statement to ZUS declaring commitment to adhere to the rules of adjudication on temporary incapacity for work and the performance of duties based on the Allowance Act as well as the Data Protection Act.

These statements should be submitted in written or electronic form – also signed with a qualified electronic signature or a trusted ePUAP profile.

It is worth recalling that from 1 December 2017 most sick-leave certificates will be issued in electronic form. Paper versions on the appropriate forms will only be used in exceptional circumstances, such as lack of Internet access or lack of a qualified electronic signature.

Author of the text: Patryk Szulc
Translate: Beata Wiśniewska
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