Recruitment agency in Poland: comprehensive registration guide

Recruitment agency in Poland: comprehensive registration guide
Jakub Chajdas

Jakub Chajdas

Partner / Attorney-at-law
Piotr Stelmachowski

Piotr Stelmachowski

Senior associate / Attorney-at-law
May 25, 2023

In Poland, employment agencies play a crucial role in connecting job seekers with suitable employment opportunities. However, to operate legally, these agencies must adhere to specific regulations and requirements. This article provides a detailed overview of the process of registering an recruitment agency in Poland, the necessary documents, and the fees involved.

Table of Contents

recruitment services
recruitment process

Registration Requirements for Recruitment agencies in Poland

To operate legally in Poland, employment agencies (such as e.g. IT recruitment agency operating in poland) must be entered into the Register of Employment Agencies. This registration ensures compliance with regulations and maintains a high standard of service for both employers and job seekers.

Registering with the Province Marshal

Employment agencies are entered into the register by the Province Marshal, who has jurisdiction over their registered offices. The registration process typically occurs at Provincial Labour Offices, which are organizational units reporting to the Province Marshal.

Submitting an Application

Applications for entry into the register can be submitted in paper or electronic form. To submit an application electronically for registering e.g. IT recruitment agency, applicants can visit and complete the necessary form.

Required Information for Registration

The application must include the following information:

  1. Identification of the entity applying for entry into the register
  2. Address of residence or registered office and addresses of business activities, including the name of the municipality and province
  3. Telephone number
  4. Legal form of the business activities
  5. Type of services provided (job placement, recruitment consultancy, career counseling, or temporary employment)
  6. Taxpayer Identification Number (NIP)
  7. Entry number in the National Court Register or information on entry into the Business Activity Central Register and Information Record (for an undertaking)
  8. Email address (if available)

Certificate of Entry and Associated Fees

Once the application is approved, the Province Marshal will issue a certificate of entry into the register, authorizing the agency to provide the selected services. The issuance of the certificate requires a fee of PLN 200. Now you can easily run an IT recruitment firm in poland.

Prohibitions and Obligations for Employment Agencies

IT recruiting agencies operating in Poland (considered as employment agencies) are not allowed to charge fees from individuals for whom they seek employment or other paid work, or whom they assist in selecting the appropriate occupation and place of employment. Exceptions to this rule include fees related to actual costs incurred in connection with referral to work abroad, such as travel, medical examinations, document translation, and visa issuance.

Agencies must also update their registration information if any changes occur, as well as apply for removal from the register when necessary. This can be done in paper or electronic form.

Refusal, Removal, or Ban on Operation

A potential refusal, removal, or ban on operation is issued through an administrative decision. Legal remedies against such decisions are specified within the relevant documents.

If this article was interesting for you and you want to know more on the topic it concerned we encourage you to contact us. Specialists from our law firm in Poland, will be happy to help. If you are interested in company registration in Poland visit our dedicated landing page.

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