CGO Group | Accounting & Tax Compliance
Accounting Services in Poland for Foreign Companies
CGO Group acts as the financial and accounting partner for foreign businesses entering the Polish market — from the moment a Sp. z o.o. or branch office is registered through every monthly filing that follows. Full statutory bookkeeping, VAT, CIT, payroll, and KRS filings managed end-to-end, reported in English, with CGO Legal alongside for corporate and tax advisory.
The real problem
Local Polish bookkeeping firms rarely solve the problem foreign finance teams actually have: English-language reporting to a parent abroad while staying fully compliant with Polish law.
CGO Accounting removes the language barrier that typically slows foreign finance teams down — no correspondence lost in translation with the Polish tax office, no compliance gap between what your CFO expects and what Polish law requires. We manage statutory bookkeeping, VAT, CIT, payroll, and KRS filings end-to-end, working alongside CGO Legal so that company formation and ongoing accounting sit under a single coordinated engagement.
- Full statutory bookkeeping
- VAT, CIT & payroll compliance
- English reporting to parent
- KSeF & KRS filings
Why International Businesses Choose CGO for Polish Accounting Compliance
Fluent English Communication & Dedicated Account Manager. Every client is assigned a dedicated accounting contact who communicates in fluent English, so instructions from a foreign finance department are implemented correctly the first time — without the back-and-forth that language gaps usually cause with Polish tax authorities.
Integrated Legal & Financial Advisory. CGO Accounting works directly alongside CGO Legal's corporate and tax lawyers, so structural questions — entity type, transfer pricing exposure, cross-border restructuring — are answered by the same group handling the books, rather than being passed between unconnected firms.
100% Digital Cloud Portal & KSeF Readiness. Documents are exchanged through a secure online portal with 24/7 access. Our systems are already aligned with Poland's National e-Invoicing System (KSeF), mandatory for large taxpayers (turnover above PLN 200 million) since 1 February 2026, extending to most remaining businesses from 1 April 2026, with the smallest entities following from 1 January 2027.
Strict Compliance & Deadline Monitoring. We track every recurring obligation — JPK_V7 submission deadlines, VAT payment dates, CIT advance payments, ZUS social security contributions, and the annual KRS financial statement filing — so nothing is missed due to a foreign parent's unfamiliarity with the Polish compliance calendar.
Who we advise
Foreign-owned Sp. z o.o.
Wholly or partially foreign-owned Polish LLCs needing full statutory bookkeeping, English-language management reporting, and consolidated group financials.
Branch offices (Oddziały)
Foreign companies operating through a Polish branch office requiring branch-level bookkeeping, KRS financial statement disclosure, and coordination with the parent entity's reporting cycle.
E-commerce & cross-border sellers
Online retailers with Polish VAT obligations, intra-Community supplies, or VAT-OSS registration for EU-wide B2C sales through a single return.
Tech & R&D companies
Software and R&D-active businesses seeking IP Box (5% CIT rate) and R&D relief structuring alongside standard statutory bookkeeping — managed jointly with CGO Legal.
Comprehensive Accounting & Tax Services
Full Statutory Bookkeeping (Pełna Księgowość)
Maintenance of books under the Polish Accounting Act, with parallel IFRS/IAS reporting available for group consolidation. Includes chart of accounts, fixed asset registers, depreciation schedules, and the general ledger feeding both Polish statutory filings and parent-company reporting.
Polish VAT Compliance & Cross-Border VAT-OSS
VAT and VAT-EU registration, JPK_V7M/JPK_V7K structured VAT file preparation and submission, intra-Community transaction management, and VAT-OSS reporting for e-commerce businesses selling to Polish and EU consumers.
CIT Calculations & Optimization
Monthly or quarterly CIT advance payments, withholding tax (WHT) management on cross-border dividends, interest and royalties, transfer pricing documentation, and the annual CIT-8 corporate tax return.
Payroll & HR Administration
Monthly payroll for local and internationally assigned employees, PIT-4R annual payroll tax reconciliations, ZUS social security contributions, and PPK pension scheme administration — including mixed teams of local hires and foreign secondees.
Annual Financial Statements & KRS Filing
Preparation of annual financial statements under Polish law — balance sheet, P&L, and notes — and electronic filing with the National Court Register (KRS), the mandatory registry disclosure following every Polish company's financial year-end.
Setting up or already running a business in Poland?
Get a dedicated English-speaking accounting team that handles statutory bookkeeping, VAT, CIT, payroll, and KRS filings in Poland — so your finance department deals with one coordinated partner, not two separate vendors.
Accounting Requirements by Entity Type in Poland
| Requirement | Polish LLC (Sp. z o.o.) | Branch Office (Oddział) | Representative Office |
|---|---|---|---|
| Bookkeeping regime | Full statutory bookkeeping under the Polish Accounting Act | Full statutory bookkeeping for the branch's Polish activity | Simplified records; no independent commercial activity to book |
| KRS financial statement filing | Mandatory annual filing | Mandatory annual filing (branch-level, alongside foreign parent disclosure) | Not applicable |
| CIT treatment | Polish CIT as tax resident (19% standard, 9% qualifying small taxpayers) | Polish CIT on Poland-sourced branch income only | Generally not subject to CIT |
| VAT obligations | Standard VAT registration and reporting for taxable supplies | VAT registration required for taxable supplies in Poland | Generally none — commercial sales not permitted |
| Permitted activity | Full commercial activity | Commercial activity as extension of the foreign parent | Marketing, liaison, and promotional activity only |
Seamless Onboarding: How We Take Over Your Polish Accounting
01
Initial Tax & Operational Audit
Review of the existing corporate structure — or planned registration — to confirm the right entity type, VAT position, and reporting obligations from the outset.
02
System & Portal Setup
Chart of accounts configured, secure cloud portal access granted for document exchange, and internal procedures established for invoice submission, approvals, and reporting cadence.
03
Tax Office Representation
We register as the client's authorized representative before the relevant Polish tax office, handling correspondence and filings under a power of attorney tied to the company's NIP tax identification number.
04
Ongoing Monthly Reporting & Compliance
Recurring bookkeeping, JPK_V7 filings, and regular financial reporting delivered to management or the foreign parent in a format aligned with group internal reporting needs.
Frequently Asked Questions
Does a foreign company need a local Polish bank account for accounting and VAT payments?
Generally yes, in practice — VAT, CIT, and payroll payments to Polish authorities are typically made from a Polish or EU-based account, and a local account simplifies day-to-day supplier and payroll payments; the exact requirement depends on the entity type and transactions involved.
Can all accounting documents be submitted electronically in English?
Source documents and internal communication can generally be handled in English through our team and cloud portal, but Polish statutory filings — bookkeeping records, JPK_V7, CIT-8, and KRS submissions — are prepared and filed in Polish as required by Polish law, with our team managing the translation layer on the client's behalf.
What are the penalties for missing a JPK_V7 or VAT filing deadline in Poland?
Late or incorrect JPK_V7 filings can result in financial penalties and interest on unpaid VAT, with severity depending on whether the error is corrected voluntarily and how the tax office assesses the circumstances; deadline monitoring is a core part of our compliance service to avoid this exposure.
How does CGO handle Withholding Tax (WHT) for cross-border transactions?
We assess each cross-border payment — dividends, interest, royalties, or service fees — against the applicable WHT rate, available double tax treaty relief, and documentation required for a reduced rate or exemption, coordinating with CGO Legal where a formal WHT opinion or clearance procedure is needed for higher-value payments.
Can CGO assist with both company registration and ongoing bookkeeping?
Yes. CGO Legal handles the formation of the Sp. z o.o. or branch office, and CGO Accounting takes over statutory bookkeeping, VAT, CIT, and payroll immediately afterward — so the transition from registration to ongoing compliance is managed by one coordinated team rather than handed off between separate providers.
Ready to hand off your Polish accounting and tax compliance?
Running a compliant back office in a foreign jurisdiction is generally not something a foreign finance team should manage without a local partner fluent in both the language and the regulatory detail. CGO Accounting, working alongside CGO Legal, gives foreign companies and branch offices a single point of contact for statutory bookkeeping, VAT, CIT, payroll, and KRS reporting in Poland.
This page provides general information on accounting and tax compliance for foreign businesses in Poland and does not constitute tax or legal advice. Tax rates, filing deadlines, and penalty exposure are subject to change and are assessed on a case-by-case basis; businesses should seek dedicated advice for their specific structure and transactions.
